Dundee City Council

  • Total savings of over £100K in first 6 months
  • Internal savings of £60K in first 6 months.
  • 70 tonnes supply chain carbon avoided
  • 20 tonnes of waste diverted from landfill
  • Used for a building rationalisation process
  • City Council
  • Awards: Green Apple Award Scotland

Dundee City is the 4th largest in Scotland and the Council is making great strides towards sustainability. Bryan Harris, the Sustainability Manager at Dundee City Council launched their Warp it system in Oct 2013 after hearing about it in a Tayside Procurement Partnership meeting.

Incremental roll out

Describing the incremental roll out Bryan said:

I convened a small group of staff from Property, Waste, Procurement, I.T. Sustainability and agreed phased implementation. This helped us iron out issues and correct course if anything came up.

Reuse data

Dundee city council reuse procurement time saved data

 

 

 

 

As well as making internal savings, Dundee City Council also donated assets to other Councils , Universities and the 3rd sector. Staff also claimed assets off other organisations.

 

 

 

 

Identifying a need

Staff at Dundee City Council were going through a long term building decant and rationalisation process

Almost all staff that have claimed items and that I have talked to said "I wish we had this years ago".

Said Bryan.

City wide reuse partnership

City wide reuse partnership

 

 

 

 

Dundee City Council have developed stronger relationships with other local organisations like Dundee University. In this picture we see Trudy Cunningham and team collecting surplus items.

 

 

 

 

Data and audit trails

Drawing attention to the need to present data to get further buy in, Bryan said

The difference with Warp it to other reuse/redistribution practices is the provision of data, the more accurate the better. Information is king!. This is what gets the attention of managers. I scribbled a totaliser onto a piece of A4 paper and stuck it on the wall behind my desk. I didn't think I would get so much joy in getting the highlighter out to colour in each £1,000 saving!

Savings over time in avoided procurement

Savings over time avoided procurement

 

 

 

 

Total procurement spend avoided. Note the seasonal fluctuation.

 

 

 

 

Strategic approach

Referring to the strategic approach, collaboration and effective working Bryan said

The beauty of this piece of work is that it genuinely combines some of the Council’s top priorities: reducing waste, saving money and supporting local groups and communities. The team proactively identified an innovative approach that delivers a meaningful and measurable outcome. They had the drive to make it real, the attention to detail to ensure that it works and created a network of supporters needed to secure a corporate and cross-departmental commitment. By overcoming the scepticism and resistance which can scupper change, this project can genuinely help to make the Council financially and environmentally sustainable.

There is an independant case study for this project by Keep Scotland Beautiful  here.

Download case study as pdf